Observation templates

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This page describes how to use Observation Templates to customize observation entry forms for the specific needs of your operation.


Many operations will routinely carry out observations that are a subset of observations permitted under OGRS. InfoEx permits you to drag and drop all observation fields into a custom data entry area so that they are grouped together in one spot. The positioning of fields can also be adjusted to match the order of your operation's field books, or to match the flow of information in your operation.

These customizations are automatically saved on the specific computer being used. Observation Templates allow operations or users to define templates that can be used on multiple computers.

Observation Templates work similarly to report templates. There are three levels of templates:

  • System templates are available to all users in all operations.
  • Operation templates are available to all users associated with that operation. You need to be an Operation Administrator to be able to save an Operation observation template.
  • Personal templates allow individual users to use the same template on multiple computers.

Step-by-step description

The observation entry forms can be customized from anywhere they are accessed

  • Any of the options under the OBSERVATION menu ('Enter & Submit', 'Enter & Share', 'Review & Submit')
  • Observation entry screen in workflows
Fig. 1: To enable the customization mode of InfoEx, enable managing of favourites
Click on Manage Favourites in the bottom right corner of the observation whitespace (Fig. 1). Once you click on the label, the application will respond with the message: 'Please Wait, Preparing Form for Customization' and the Manage Favourites label will switch to Save Favourites.
Fig. 2: Creating the custom observation space
Create space to add all the fields that you want to include in your custom observation by positioning the cursor on the horizontal line at the bottom of the observation whitespace and dragging it until the desired size is reached (Fig. 2).
NOTE The size of the custom observation space can be adjusted at any time while you are in customization mode
Fig. 3: Expanding the Observation Section
The available observation fields are organized in thematic sections. Click on the plus sign '+' to the left of the section label to expand the relevant section (Fig. 3).
Fig. 4: Dragging observation fields to the custom observation entry space
Position the cursor on the label of the observation field you want to move to the custom observation space, and drag it to the desired location (Fig. 4).
NOTE You can adjust the position of all labels within the custom observation entry space at any time when you are in customization mode by positioning the cursor on their label and dragging them to the desired location
NOTE Some of the observation fields will drag in groups. For example, dragging HST or HSTW into the custom observation entry space will automatically bring HST Date Cleared and HST Time Cleared along. These are mandatory fields for any HST entries.
Fig. 5: Saving a Custom Observation Template
Once you are satisfied with your custom observation entry form you must save the configuration by clicking on Save Favourites in the lower right corner of the custom observation entry space (Fig. 5).
6. The next time you open this observation entry form on this computer, it will be presented to you in the customized form with all of the thematic sections collapsed below.
NOTE The customization of observation entry screen is a computer-specific setting! However Observation Templates can be used to allow templates to be used on multiple computers.The customization has to be recreated on each computer you are using to enter observations. The reasoning for this is that you might be using computers with different screen sizes that will require different customizations.
NOTE Once the observation entry forms have been customized on a computer, anybody using InfoEx on this computer will see the same customized forms.
7. Enter your observation into the customized entry form. You can tab from one field to the next as you expect (left to right; top to bottom). You can record observations that are not in your custom observation template by expanding the appropriate section and entering the observation there.
NOTE If an entry field is skipped when you tab through the form, it is likely positioned slightly lower than the other field in the same row. Slightly adjusting the vertical position of the field should solve the problem. You need to close and reopen the form for the tab order to be recalculated.

Related documents

[1] Click to watch a help video

[2] Click to watch a help video

Functionality tested by

  • Dec 22: Pascal Haegeli