Creating a workflow template

REQUIREMENTS
Permission	Operation administrator and higher
Connectivity	Online and partial offline

This document describes how to create a workflow in the infoex system.

Background

A workflow links together user-specified tasks into a logical order so that users can repeatedly move through the same steps. Creating a workflow consists of two main tasks:

• Defining the workflow name and choosing its general features
• Adding at least one workflow step

Step-by-step description:

1.	login to the infoEx system with an account that has Operation Administrator privileges.
2.	if you are enabled in more than one operation you must select an operation on the first screen after logging in.
3.	TASK 1: Create a new workflow a. Go to the ‘workflows’ selection in the main menu and select ‘manage work flow definitions’. This will take you to the ‘Manage Workflows’ page b. You are now presented with two headings: ‘Workflows’ and ‘Add Step’. To create a new workflow select ‘add’ under ‘Workflow’. The ‘Add Workflow’ pop-up window appears. c. In the ‘Add Workflow’ pop-up window enter the following information for the new workflow: Name: A meaningful name of the workflow such as: ‘AM Guide Meeting’ Include Summary: Select this check box if you want a summary screen at the end of the workflow Progressive Workflow: Select this check box to ensure that the steps of the workflow are presented in order (i.e. no steps are skipped). If this does not matter, leave this option unchecked. NOTE Once the workflow steps have been completed you can review and edit steps in any order. Locations: Associate the workflow with a location or combination of locations from your location catalogue. NOTE Click on the text box to get a dropdown with your entire location catalogue. To filter the dropdown start typing the name of the location NOTE If no locations are visible an operation administrator must first create locations using the location catalogue selection under the menu (see help documentation for ‘How to add a location to your operation’) d. Click on the 'Ok' button at the bottom right of the ‘Add New Workflow’ window to save the workflow settings and close the pop-up window. The new workflow has now been created and is visible in the dropdown menu under ???
4.	TASK 2: Add a step to the new workflow. a. Ensure that the new workflow you want to add a step to is the one listed under ‘Workflow’. If it is not, use the dropdown list to select the new workflow. b. Select ‘add’ under steps. The ‘Add New Step’ popup window appears . c. In the ‘Add New Step’ popup window enter the following information: Name: A meaningful name for the step Type: Select the type of workflow step from the predefined list. The possible steps are: Context: Describes the type of assessment being performed provides time coordinates and keeps a record of participation. Webpage: Allows the workflow user to view a stored webpage without leaving the application Snowpack: Allows the workflow user to add a snowpack description in narrative form NOTE A snowpack description is not the same as a snowpack observation. Snowpack descriptions are narrative interpretations of snowpack structure. They not visible in the infoex report until you specify their inclusion. See ‘Customizing a report’.

Related documents

• How to add a location to your operation.
• Customizing a report

Functionality tested by

• not tested