Adding locations to the location catalog

REQUIREMENTS
Permission	Operation Administrator or higher
Connectivity	Online only

This document describes how to add locations to the location catalog of your operation.

Step-by-step description

1.	Fig. 1: Administration menu for operation administrator Select the Location Catalog from the administration menu (cog wheel) in the top left corner of the screen (Fig. 1). To have access to this menu item, you need to be either an operation administrator or a super user.
2.	Fig. 2: Location catalog screen This will get you to the location catalog screen of the application (Fig. 2). Please note that depending on your connectivity and the size of your location catalog, it might take a while to start Google Earth and load your entire location catalog. The location catalog screen shows your location hierarchy tree on the right and a Google Earth map on the right. ISSUE The system currently does not provide the user with any progress information about the loading of the location catalog. JIRA: -834 (Aug. 26, 2013)
3.	Expand the location hierarchy tree on the right as required by clicking on the little plus (+) signs left of locations that contain other locations. ISSUE The order of locations within the location tree is currently somewhat random, which make it difficult to navigate through large location trees. It is intended that the locations within each location parent would eventually be sorted by location type and name to make navigation easier. Workaround: See Searching for a location in your location catalog. JIRA: -832 (Sept. 22, 2013)
4.	Fig. 3: Blank popup window for adding a location Right click on the parent location of the new location and select New and the desired location type from the menu. See Location hierarchy for a detailed list on what locations can be created under what types of locations. This will open a pop-up window with a second Google Earth map (Fig. 3). ISSUE Sometime the menu options in the location tree do not seem to be enabled. Workaround: Leave the location catalog page and return to it or completely restart the browser. JIRA: -841 (Sept. 22, 2013) ISSUE The second Google Earth instance does not always load properly. Workaround: Restart the browser and log back into the system. JIRA: -836 (Sept. 22, 2013)
5.	Enter the following information for the new location into the fields at the top of the pop-up window: Name (required): Full name of the location Abbreviation (required): Abbreviation to be used for the location in the tabular InfoEx reports. Description: Detailed description of the location External ID: The external ID of a location is required if your operation submits their observations from an external database system via the API (see How to submit observation to the InfoEx via the CAAML 3.0.3 API for more information). The external ID is also required for location that already existed in the legacy CAAML driven InfoEx and have historic observation associated with them. NOTE Since locations are primarily referred to by name in the InfoEx system, it is not advisable to create multiple location of the same type with the same name. However, the system currently does not explicitly check for it.
6.	Add an appropriate geometry to the location. See Location types and symbology for details on the supported geometries for the different location types. There are currently two options for adding geometries to a location: Entering the geometry directly using the available drawing tools. See Entering the geometry of a location using the available drawing tools for more details on this method. Importing the geometry from a Google Earth KML file. See Importing the geometry of a location from a KML file for more details on this method. ISSUE Drawing directly in the Google Earth map has not been implemented yet JIRA: -132 (Sept. 22, 2013))
7.	Click on Add to add the new location to the location tree of the operation. This will close the pop-up window and add the new location to the location tree. ISSUE Even though the information for the new location is committed to the system, the pop-up window does not always close. Workaround: After clicking on Add, click on Cancel to close the window. JIRA: -795 (Aug. 24, 2013) ISSUE The main Google Earth map currently does not instantly update after any edits to the location catalog. Workaround: To see the newly added location, exit the location catalog page of the application (e.g., go to reports) and come back to the location catalog page to refresh it. JIRA: -831 (Sep. 22, 2013)

Related documents

• How to delete locations from the location catalog
• How to edit locations of your operation
• How to create a hierarchy among your locations
• How to search for a location in your location catalog

Functionality tested by

• Sept. 22: Pascal Haegeli / QA Server / Test Version 0.27.00)